My Getting Things Done system for Microsoft Outlook 2010
April 23, 2011 Leave a Comment
Recently I started to use Getting Things Done for my Microsoft Outlook 2010 inbox. Due to the many emails I get, I had to do something.
In Microsoft Outlook 2010 I created several categories that I use as tags for email messages.
Based on these categories I have created Search Folder the are filtered on these categories. I added these Search Folder to my favorites for quick access.
I have created one folder under my Inbox named File. This folder is used to place all processed email. By automatically tagging email messages, I can always find them inside this single folder.
For email processing I have created several Quick Steps. This is a great feature by the way of Microsoft Outlook 2010.
The Quick Steps allow me to:
- Convert an email message into an action item with a flag and due date
- Forward the question to someone else (Delegate)
- Schedule an appointment to take care of a request (Defer)
- Store the email message for later (Someday)
- File without any action
The Quick Steps are configured with native Microsoft Outlook 2010 actions.
The last Quick step asks me for a category that can be a Project or just Reference.
I have already processed 554 emails with this setup and it feels nice. Give it a try and let me know if you have found any improvements.
Other source(s): 4 ways to take control of your email inbox
